Finance Specialist (Clerk)

Company: BNSF Railway
Location: Topeka
Posted on: November 15, 2023

Job Description:

Apply early as this job may be filled at any time.Job Location:Topeka
Other Potential Locations:Topeka, KS
Anticipated Start Date:12/11/2023
Number of Positions:1
Salary Range:$243.75 per day Entry Rate (85% of full pay rate)
All communication with applicants will be done via email. Please check your email on a daily basis.Who we are and what we doDo you want to be a part of something that really matters? Team BNSF includes professionals focused on safety andservice that play a vital role in delivering the nation's freight. Together, we help move goods and materials that sustain life and support local, national and global economies. Our rail network is one of the largest freight railroads, spanning 28 western states and serving three Canadian provinces.What we believeAt BNSF, our Vision and Values drive who we are, not only in our words, but also our actions. BNSF is committed to our foundational values of equality and inclusion.As members of the BNSF community, our employees are entitled to:

• be treated with dignity and respect.
• have equal access to tools, resources, training and development opportunities.
• have equal opportunity to achieve their full potential.We model the way through our leadership, our BNSF Diversity Councils, our eclectic Business Resource Groups, our deep involvement and investment in the communities we serveand through training programs. Our actions create an inclusive, open and collaborative workplace that encourages diverse perspectives in all interactions.
  SAFETY
  At BNSF, Safety is a core value of how we do business. Each and every day, our employees are committed toapproach one another about safety, which is key in realizing our vision. Employees are also expected to complywith company and federal safety & health regulations, safety rules & policies, as well as procedures that guidework practices to reduce risk to exposure. Such work practices include but are not limited to wearing requiredsafety equipment, responding to safety concerns, and taking appropriate actions in the event of an emergency.DUTIES/RESPONSIBILITIES
  Duties include, but are not limited to, responding to questions from employees and/or customers; identifying andimplementing solutions; interpreting information and applying rules and agreements; initiating and processingcorrespondence via various communication channels; investigating and solutioning; and maintaining confidentialinformation.
  Employees will be assigned to one of these Revenue & Disbursement Management teams. More specificjob responsibilities can be found below for each team.ACCOUNTS RECEIVABLE:
  The duties of a Accounts Receivable Representative include customer calls and correspondence in a fast pacedgoal oriented collections department. Specific duties include, but are not limited to:
  • Providing customer service regarding account issues - process customer refunds, resolve clientdiscrepancies, short payments, invoice dispute resolution and cash application issues.
  • Responsible for monitoring, maintaining and documenting assigned accounts- internal and externalcustomer calls, tasks and facilitating meetings.
  • Accountable for reducing delinquency for assigned accounts.
  • Enlist the efforts of sales and management when necessary to accelerate the collection process.
  • Must communicate and follow up effectively with internal departments regarding customer accounts on atimely basis.
  • Establish and maintain effective and cooperative working relationships with internal and external customers.
  • Perform other assigned tasks and duties necessary to support the Accounts Receivable Department.The Payroll and Timekeeping positions will be primarily responsible for providing high level customer service to allemployees and pensioners as it relates to both time-to-gross and gross-to-net time reporting, processing andpayroll activities. Specific duties include, but are not limited to:
    • Learn and understand labor agreements to ensure accurate pay;
    • Assist and support field personnel in all crafts with time reporting to the appropriate system;
    • Maintain information related to time worked and process time record adjustments;
    • Audit and process special pay claims;
    • Maintain payroll-related information such as direct deposit banking information, tax withholding instructions,deduction information, etc.;
    • IInterpretation and processing of court-ordered legal withholdings to ensure the proper amount is withheldfrom employee pay;
    • Must communicate well and follow up effectively with internal departments regarding time worked and payon a timely basis;
    • Perform other assigned tasks and duties necessary to support the Payroll and Timekeeping Department.CARRIER SERVICES
      This position is primarily responsible for the following:
      • Timely issuance of bills, review of exceptions, and processing of invoices to ensure accuracy
      • Research, validate, and support settlement processes with other railroads based on industry rules andtimelines
      • Serve as a point of contact for external and internal customer inquiries and requests
      • Utilize various systems to research disputes and settlementsCUSTOMER BILLING:
        • Responsible for managing the rating piece of the revenue pipeline for a business unit
        • Involves waybill instruction from the customer or foreign road, ends with the resolution of disputes, andincludes everything in between
        • Support enhancements to the process with the ultimate goal of 100% automatic application of freight andaccessorial charges for a shipment performed by BNSF
        • Frequent interaction with BNSF Marketing, Technology Services, eBiz, Customer Support, Waybilling,Interline Revenue Services, Collections, and our customers
        • Perform controls to ensure rating quality and accuracyMICROSOFT SKILLS REQUIREMENT:This position requires successful candidates to take and pass a Microsoftskills assessment test.The duties and responsibilities in this posting are representative categories to be used in deciding whether toapply for the position. These general categories do not necessarily constitute an exhaustive list of duties of theposition.WORKING CONDITIONS
          • Indoor, office environmentSHIFTS/HOURS
            • Work weeks are 40 hours per week. Typically, shifts are weekdays, Monday through Friday during normalbusiness hours.
            • May be subject to overtime, weekends and holidays.
            • TRAVEL
              • MinimalBASIC QUALIFICATIONS
                • I am at least 18 years of age, or will be by the anticipated start date listed in the job description
                • High School Diploma or GED
                • Available to report for duty at the designated work location
                • Able to work the above shift/hours
                • Able to meet the above typing requirement
                • Minimum of one year of verifiable training and/or work experience in an administrative function within anoffice environment
                • Minimum of one year of verifiable training and/or work experience resolving internal and/or externalcustomer issues via telephone and/or email correspondence
                • Ability to read, write and communicate (speak, hear and understand) English
                • Able to handle multiple projects and duties simultaneously
                • Ability to accurately input data into computer systems
                • Ability to sit for extended periods of time
                • Basic level skills in Microsoft Office Suite programs (i.e., Excel, Outlook, Word, Power Point andAccess) with prior experience using Microsoft Office Suite programs in either a professional or academicsetting
                • Pay rates are listed at entry rate. Entry rate is 85% of full pay rate, to increase 5% per year until at 100%.TRAINING
                  • Company-paid on-the-job trainingRELOCATION
                    • Assistance not availableUNION
                      • Transportation Communications Union
                      • Dues required per union agreementPROBATIONARY PERIOD
                        • 60 days
                        • Position has the potential to be a hybrid position with up to 50% remote work, following probationary period.
                          BENEFITS:BNSF Employees receive a competitive benefit package.All positions require pre-employment background verification, medical review and pre-employment drug screen.BACKGROUND INVESTIGATION ELEMENTS:
                          • Criminal history
                          • Last 7 years of driving history
                          • Last 5 years of employment history to include military service
                          • Social Security number
                          • EducationMEDICAL REVIEW ELEMENTS:
                            • Medical evaluation
                            • Drug Screen
                            • Other elements as neededDRUG TEST ELEMENTS:BNSF is committed to a safe and drug free work place and performs pre-employment substance abuse testing. All new hires are required to undergo a hair drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping BNSF safe and drug free.Transportation Worker Identification Credential (TWIC): Federal authority requires BNSF employees, whose work requires unescorted access to secure areas of port facilities, to obtain a TWIC. A TWIC is a condition of employment for such positions and requires candidates to those positions to submit to a TSA security assessment (to include, but not limited to, providing: biographic information; identity documents; fingerprints; digital photograph). More information is available at.BNSF Railway is an Equal Opportunity Employer, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.F:-Admin/Other TradesTransitioning Military-Finance-Topeka,KS-66612Zip/Postal Code:[

Keywords: BNSF Railway, Topeka , Finance Specialist (Clerk), Accounting, Auditing , Topeka, Kansas