Accounts Receivable Administrative Assistant
Company: KBS Constructors, Inc.
Location: Topeka
Posted on: May 14, 2022
Job Description:
KBS Constructors, Inc. is looking for a full-time Administrative
Assistant to support our administrative, accounting and Special
Projects teams.
Responsibilities
Accounts Receivable
- Prepares, posts, verifies and records client payments and
transactions related to accounts receivable.
- Creates invoices according to company practices; submits
invoices to clients.
- Maintains and updates client files, including name or address
changes, mergers, or mailing attentions.
- Drafts correspondence for standard past-due accounts and
collections, identifies delinquent accounts by reviewing files, and
contacts delinquent accountholders to request payment.
- Generates reports regarding the current status of client
accounts as requested.
- Researches client discrepancies and past-due amounts with the
assistance of Business Manager and other staff.
- Reconcile and balance accounts receivable on a periodic
basis.
- Complies with KBS standard operating procedures and accounting
standards
Special Projects/Administrative/Accounting Assistance
- Type or process a variety of documents, including contracts,
subcontracts, and purchase orders. Maintain and set up files, both
electronic & paper. Maintain long-term storage files.
- Work within Sage 300CRE software to setup new projects and
contracts for our Special Projects team.
- Ensure compliance for all Special Projects subcontractors.
- Assist with Accounts Payable processes, specifically check
issuance.
- Answer phones - screen/handle routine and/or non-critical items
and pass on to end user. Follow-through on routine requests. Notify
employees that visitors have arrived.
- Scan and photocopy documents as required.
- Ensure continuance of office routine in supervisor's
absence.
- Successfully complete tasks list each month and turn in to
supervisor.
- Assist in typing/distributing documentation as needed.
- Responsible for maintaining and operation of all office
equipment.
- Receive packages, office supply deliveries, etc. as required.
Ensure items are delivered / stored according to procedures.
- Run miscellaneous errands, pick up deliveries as required.
- May provide clerical support when workload requires, i.e.
assisting in mass mailings, typing address labels, shredding
confidential documents, etc.
- Ensure the professional appearance of the office.
- Assist with making sure front office is covered from 8-5,
unless exception has been granted.
- Maintain software directories.
- Performs other duties as assigned.
Skills
- Ability to present professional, friendly and supportive
attitude in all interactions with others.
- Accurate data entry.
- Proficient in Microsoft Office Suite as well as other
accounting software programs.
- Good math skills.
- Excellent verbal and written communication skills.
- Ability to handle sensitive, confidential information.
- Excellent organizational skills and attention to detail.
- Supportive team player.
- Know, understand, and live the KBS Mission, Vision, and Core
Values and use them to guide daily activities.
Education And Experience
- High school diploma or equivalent required.
- A minimum of two years of Accounts Receivable, Bookkeeping or
related experience required. May substitute Associate or Bachelor's
degree in Accounting/Business Administration for experience.
Benefits
- Competitive Pay
- Paid health insurance
- Matching 401k
- Bonus program
- Vacation and Paid Holidays
About Us
KBS Constructors, Inc. is a commercial general and industrial
contractor specializing in Critical Environment Construction (CEC).
We have been in business for over 30 years and employ a team of "A"
players. A KBS "A" player has a strong work ethic, is a dependable
and positive team player and a solution provider that lives KBS
core values (Integrity, Caring & Excellence). Our mission is to
Find, Train and Retain the very best people to provide solutions.
KBS has offices in Topeka, Olathe and Manhattan, Kansas.
KBS Constructors, Inc. is an equal opportunity employer, and all
qualified applicants will receive consideration for employment
without regard to race, religion, national origin, disability
status, sex, age, protected veteran status, or any other
characteristic protected by federal, state or local laws.
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Keywords: KBS Constructors, Inc., Topeka , Accounts Receivable Administrative Assistant, Administration, Clerical , Topeka, Kansas
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