Accounts Receivable Administrative Assistant

Company: KBS Constructors, Inc.
Location: Topeka
Posted on: May 14, 2022

Job Description:

KBS Constructors, Inc. is looking for a full-time Administrative Assistant to support our administrative, accounting and Special Projects teams.

Responsibilities

Accounts Receivable

• Prepares, posts, verifies and records client payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to clients.
• Maintains and updates client files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Generates reports regarding the current status of client accounts as requested.
• Researches client discrepancies and past-due amounts with the assistance of Business Manager and other staff.
• Reconcile and balance accounts receivable on a periodic basis.
• Complies with KBS standard operating procedures and accounting standards
  
  Special Projects/Administrative/Accounting Assistance
  
  • Type or process a variety of documents, including contracts, subcontracts, and purchase orders. Maintain and set up files, both electronic & paper. Maintain long-term storage files.
  • Work within Sage 300CRE software to setup new projects and contracts for our Special Projects team.
  • Ensure compliance for all Special Projects subcontractors.
  • Assist with Accounts Payable processes, specifically check issuance.
  • Answer phones - screen/handle routine and/or non-critical items and pass on to end user. Follow-through on routine requests. Notify employees that visitors have arrived.
  • Scan and photocopy documents as required.
  • Ensure continuance of office routine in supervisor's absence.
  • Successfully complete tasks list each month and turn in to supervisor.
  • Assist in typing/distributing documentation as needed.
  • Responsible for maintaining and operation of all office equipment.
  • Receive packages, office supply deliveries, etc. as required. Ensure items are delivered / stored according to procedures.
  • Run miscellaneous errands, pick up deliveries as required.
  • May provide clerical support when workload requires, i.e. assisting in mass mailings, typing address labels, shredding confidential documents, etc.
  • Ensure the professional appearance of the office.
  • Assist with making sure front office is covered from 8-5, unless exception has been granted.
  • Maintain software directories.
  • Performs other duties as assigned.
    
    Skills
    
    • Ability to present professional, friendly and supportive attitude in all interactions with others.
    • Accurate data entry.
    • Proficient in Microsoft Office Suite as well as other accounting software programs.
    • Good math skills.
    • Excellent verbal and written communication skills.
    • Ability to handle sensitive, confidential information.
    • Excellent organizational skills and attention to detail.
    • Supportive team player.
    • Know, understand, and live the KBS Mission, Vision, and Core Values and use them to guide daily activities.
      
      Education And Experience
      
      • High school diploma or equivalent required.
      • A minimum of two years of Accounts Receivable, Bookkeeping or related experience required. May substitute Associate or Bachelor's degree in Accounting/Business Administration for experience.
        
        Benefits
        
        • Competitive Pay
        • Paid health insurance
        • Matching 401k
        • Bonus program
        • Vacation and Paid Holidays
          
          About Us
          
          KBS Constructors, Inc. is a commercial general and industrial contractor specializing in Critical Environment Construction (CEC). We have been in business for over 30 years and employ a team of "A" players. A KBS "A" player has a strong work ethic, is a dependable and positive team player and a solution provider that lives KBS core values (Integrity, Caring & Excellence). Our mission is to Find, Train and Retain the very best people to provide solutions. KBS has offices in Topeka, Olathe and Manhattan, Kansas.
          
          KBS Constructors, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, religion, national origin, disability status, sex, age, protected veteran status, or any other characteristic protected by federal, state or local laws.
          
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Keywords: KBS Constructors, Inc., Topeka , Accounts Receivable Administrative Assistant, Administration, Clerical , Topeka, Kansas