Administrative Coordinator

Company: Prairie Band, LLC
Location: Holton
Posted on: June 23, 2022

Job Description:

Description:
Prairie Band Health Services is a staffing company that works in government contracting and executive recruiting. The position is idea for someone interested in learning about government contracts, supporting the human resources compliance and recruitment of candidates to be placed all over the United States. Excellent written and verbal communication skills required to ensure effective collaboration with internal and external customers. Proficiency in MS Office: Word, Power Point, Outlook, Excel and SharePoint, with the ability to multi-task. The Administrative Coordinator will report to the Director of Recruitment and work in partnership with the Business Development Director to help in business analysis for Prairie Band Health Services. Organize, develop, manage, and maintain processes that support the Business Development pipeline and Recruitment processes. This includes contract interpretations, job postings, candidate sourcing and ensuring required paperwork is collected. Assist in the production of responses to Request For Information (RFI), Past Performance Questionnaire (PPQ), Request For Proposal (RFP) while helping the specific proposal team to prepare and submit winning proposals. This is a high paced role that requires an ability to work under pressure and challenging deadlines across multiple teams within the organization. Assist and eventually lead proposal development for written proposals from Pre-Proposal, Post and Contract Close-out phases. This includes supporting proposals in multiple roles, including writing, compliance review and volume lead. Assist/Develop schedules, outlines, compliance matrices, proposal kick-off presentations and the administration of proposal document templates.

Requirements:
- Follow the direction of Recruitment Director to prioritize weekly workload. - Support the delivery of compliant, professionally produce proposals within customer defined timeframes and parameters. - Manage a pipeline of opportunities within the Federal, State, Local Government. - Coordinate, review and edit proposal input from a variety of stakeholders. - Create documents and template management in line with company branding. - Assist with the development of standard operating processes and procedures for Business Development and Recruitment. - Extract and organize relevant data from contract proposals to create job descriptions, post jobs utilizing Paylocity and various job boards. - Maintain systems that track relevant data on contract proposals, job postings, candidate profiles to streamline processes for Business Development and Recruitment. - Proactive, ongoing communicate about time management / prioritization of duties. - Assist the project managers in decisions, including compiling, updating, and maintaining project schedules and budgets. SKILLS, ABILITIES, EXPERIENCE REQUIRED:Previous experience in an administrative role supporting project management and knowledge or interest in learning. The position will present a training and growth opportunity in Project Coordination, Human Resources hiring compliance, Recruiting, Health Services Staffing and Business Development environments. Specific capabilities associated with Federal Contracting and Business Development are also a plus. - One to two years of experience working in an office or in an Administrative Assistant role is preferred. - Associate Degree or two years of completed college coursework - Bachelor's Degree preferred. - Familiar with project management. - Familiar with Paylocity a plus but not required. - Experience in Recruiting a plus but not required. - Above average internal and external communication skills. - Proficient with SharePoint, Microsoft Suite - including Excel. - Excellent problem-solving skills that show a logical process to decision making. - Demonstrates a strong work ethic and a professional attitude towards colleagues. - Excellent English verbal and written communication skills, attentive to details. - Highly proficient in time management, organization, planning and prioritization. - Proven initiative, positive attitude, and team oriented, self-motivated, and highly enthusiastic. - Ability to manage changing priorities, meet deadlines and adapt to a changing business environment. - Successfully complete the interview process PHYSICAL DEMANDS: - Some travel may be required to attend meetings and conferences 10%. - Work in the Administrative Office in Holton. KS - Ability to communicate in person, by phone and electronically. - Ability to moderately lift up to ten pounds.We are an Equal Opportunity Employer. We are committed to providing equal opportunity in all employment activities without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, pregnancy, marital status or protected veteran status.Prairie Band LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 1 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).Minority/Female/Disability/Veteran This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position, and in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow and perform any other job-related instructions and duties in compliance with Federal and State Laws. All job requirements are subject to modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis.PI181194078

Keywords: Prairie Band, LLC, Topeka , Administrative Coordinator, Administration, Clerical , Holton, Kansas