Medical Records Coordinator

Company: Vibrant Health KC
Location: Kansas City
Posted on: February 15, 2026

Job Description:

Job Description Job Description SUMMARY OF POSITION A Medical Records Coordinator is responsible for appropriately and accurately verifying and processing requests for patient’s medical records to be pulled for patient care, quality review, and audits in a timely manner. The Medical Records Coordinator will manage the secure and compliant release of medical and patient information in accordance with all applicable federal, state, and institutional regulations, such as HIPAA. ESSENTIAL JOB DUTIES Maintaining and organizing physical medical records and electronic medical records, ensuring information is complete, accurate, and properly filed. Responding to release of information (ROI) requests for medical records and logging all requests in the electronic health record (EHR) system. Accurately handling and processing requests for medical information from patients, healthcare providers, insurance companies, attorneys, and other authorized parties. Performing quality checks on medical records and release process to ensure accuracy and protecting the organization from potential disclosures of Protected Health Information (PHI). Validating requests and authorizations for the release of medical information. Scanning and attaching documents to the right patient in the EHR system. Interacting with requestors and colleagues in a professional and respectful manner while maintaining a positive image of the organization. Managing workload and staying focused for extended periods. Following established company policies and procedures, as well as state and federal regulations, in all aspects of the role. Adhering to HIPAA regulations. Carrying out Vibrant Health’s mission: We provide access for all to integrated and high-quality care that fosters health beyond our walls. Accepting and using supervision, direction and consultation to maximize available resources in the completion of work duties. All job responsibilities will be carried out under the direction of the organization’s policies and procedures. Additional responsibilities may be assigned as needed to maintain and improve effective functioning of the department and to advance the mission of the organization. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES High school diploma or equivalent. Strong knowledge of medical terminology, healthcare procedures, and legal requirements related to medical records. Strong communication and interpersonal skills. Familiarity with electronic health record (EHR) system. Ability to maintain confidentiality and handle sensitive information responsibly. Knowledge of HIPAA regulations and healthcare compliance. Proficiency in data entry and record management. Proficiency in personal computers and Microsoft Word, Excel, Outlook, and PowerPoint. One year of relevant work experience, preferably in a medical setting. Individual must: Develop rapport with patients and their families, community and other healthcare professionals. Exhibit a professional and respectful demeanor. Work successfully independently and within a team, shifting tasks, prioritizing tasks and problem-solving daily. Demonstrate excellent customer service, helpfulness, and a positive attitude. Possess superior organizational skills with attention to detail and the ability to multi-task and meet deadlines. Demonstrate the ability to recognize, understand, and appreciate the value of cultural diversity and communicate medical information in plain language. Demonstrate social and cultural sensitivity appropriate to ethnically and economically diverse patients and staff. Exhibit experience and working knowledge of local community resources. Hold current driver’s license and reliable transportation. Travel to all parts of the facility and throughout the community. PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES Bilingual in English and Spanish. Health Information Management (HIM) experience. SUPERVISORY RESPONSIBILITY None Americans with Disability Specifications Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; talk and hear. The employee must frequently lift and/or move materials that may weigh up to 40 pounds. Work Environment Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have manual dexterity and experience to perform handwritten paperwork, recordkeeping, and filing. Prolonged sitting, standing, or walking may be required. Frequent bending/stooping, squatting, reaching above the shoulders, twisting and turning, kneeling, and pushing/pulling may be required. Employment is contingent upon successful clearance from Criminal, Kansas and Missouri Child/Elder Abuse and Neglect, Sex Offender background investigations, TB testing, pre-employment drug testing, and verification of Hepatitis-B, flu and COVID-19 immunizations. Occasional evening and weekend availability is required. Trauma Informed Care At Vibrant Health, we understand that many, if not most, people have experienced trauma in their lives. We have made a commitment to trauma informed care and support and educate team members continued development of understanding of how trauma affects individuals and coping strategies. We expect employees to incorporate their understanding about trauma into interactions with our patients and families, clinic visitors, and with each other. Commitment to Diversity We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans.

Keywords: Vibrant Health KC, Topeka , Medical Records Coordinator, Healthcare , Kansas City, Kansas