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Paralegal/Judicial Executive Assistant II - Kansas Supreme Court

Company: Kansas Judicial Branch
Location: Topeka
Posted on: May 26, 2023

Job Description:

Position number: - - - - - - - - - - - - - - - K0244403Location of Employment: - Kansas Supreme Court, Kansas Judicial Center, Topeka KS 66612Salary and Benefits: - - - - - - - - - - Paralegal - Judicial Executive Assistant II, grade 33, $49,315 annuallyKansas Judicial Branch Benefits Job Duties: This position performs highly confidential and complex paralegal and administrative work. Work involves performing paralegal, administrative, and clerical duties for the General Counsel to the Chief Justice and the Special Counsel to the Chief Justice. - This position requires considerable legal knowledge, initiative, discretion, and judgment in making decisions in a variety of areas. - Work is reviewed by observation, conferences, and results achieved. - Examples of Work Performed

Acts as representative of the assigned organizational area with public and private agencies, professional persons, and other officials; transmits and interprets leader's decisions and views.Drafts, edits, and finalizes a variety of correspondence, legal material, memoranda, legislative testimony, and other documents.Handles legal correspondence with guidance from General Counsel and Special Counsel. Provides support to the Office of Special Counsel concerning legislative committees including budget and substantive work.Surveys, develops, and implements procedures for expediting the flow of work in assigned area.Schedules meetings and appointments, maintains calendars, and makes travel arrangements for assigned staff.Collects and organizes data required for staff speaking engagements and appointments. Assists with organizing and administering file management system.Keeps informed of new rules, regulations, and legislation pertinent to assigned organizational area. Handles questions, complaints, and problems regarding procedures and functions.Reviews mail and distributes to proper individuals indicating importance; follows up on its disposition.
Makes administrative decisions within the policy framework as established by the General Counsel to the Chief Justice and the Special Counsel to the Chief Justice.Screens and refers callers including answering various inquiries personally if possible and provides information on the office's services and functions. Displays a high level of effort and commitment to performing work; creates and maintains a strong team orientation; operates effectively within the organizational structure; and demonstrates trustworthiness and responsible behavior.Required Education and Experience: A bachelor's degree or at least five years of experience as a legal administrative assistant, paralegal, or related experience highly preferred. Graduation from focused paralegal course work may be sufficient for the experience preference. -Knowledge, Skills, and Abilities
A thorough, working knowledge of legal terminology and functions performed in a law office gained through courses in paralegal training or work experience. A thorough, working knowledge of office procedures and administrative skills gained through formal coursework or work experience.Knowledge of administrative rules, procedures, and functions.Knowledge of administrative practices and procedures.Excellent verbal communication skills. Excellent command of proper English, spelling, punctuation, and legal terms.Excellent interpersonal skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Demonstrated strong analytical and problem-solving skills. Knowledge of common office practices, procedures, systems, and equipment.Ability to make moderately complex decisions in accordance with established policies and procedures.Ability to maintain administrative, fiscal, and general office records, and to prepare reports and answer questions pertinent to those records.Ability to compose correspondence on relatively complex matters and to perform difficult office management assignments without referral to a supervisor.Ability to establish and maintain effective relationships with judicial branch officers and staff. Ability to function well in a high-paced and at time stressful environment. Ability to maintain confidentiality, and to exercise discretion and good judgment.Demonstrated proficiency with Microsoft Office Suite or related software. Application deadline: open until filled.The Americans with Disability Act ensures your right to reasonable accommodations during the employment process. A request for an accommodation will not affect your opportunity for employment with the Judicial Branch. It is your responsibility to make your needs known to the Judicial Branch at . TDD users may call through the Kansas Relay Center at 800-766-3777 or 711.Powered by JazzHR

Keywords: Kansas Judicial Branch, Topeka , Paralegal/Judicial Executive Assistant II - Kansas Supreme Court, Legal , Topeka, Kansas

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