Purchasing Agent
Company: Veterans Affairs, Veterans Health Administration
Location: Topeka
Posted on: January 19, 2023
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Job Description:
Summary The employee serves in the Logistics Service within the
VA Health Care System, Topeka KS, working to acquire supplies,
services and construction by purchase, rental, or lease through
delivery orders and/or small purchase procedures. This position
utilizes knowledge of policies and procedures for delivery orders
and small purchases and knowledge of commercial supply sources and
common business practices related to sales, prices, discounts,
units of measurement, deliveries, stocks, and shipments.
Responsibilities NOTE: Due to a log on issue associated with
USAJOBS, the closing date of this announcement has been extended
until January 13, 2023. ***THIS IS NOT A VIRTUAL POSITION, YOU MUST
LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE
OF THE DUTY LOCATION*** The Purchasing Agent maintains
responsibility for work leading to the purchase of a wide variety
of complex and highly specialized services, supplies, equipment,
and systems that support the full range of programs and activities.
Major duties and responsibilities include: - Purchasing Support -
Conducts purchasing under the micro purchase threshold; reviews and
edits purchase requests; resolves issues to ensure requests and
bills are processed accurately and in a timely manner; identifies
needs or problems and determines corrective action; utilizes
federal and agency acquisition regulations to identify possible
sources and other pertinent information related to purchases;
tracks obligations/commitments and monitors expenditures to support
recurring budget forecasts and identify potential fraud, waste and
abuse based on procurement history and purchase trends; and, -
Procurement Support - Procures supplies and services to meet the
purchase, rental, or lease needs of the organization; develops
unique selection criteria for each purchase; Prepare and issue
contract modifications for changes in delivery schedule and sends
formal correspondence to a variety of customers such as inventory
management specialists, other service line contacts, and
contracting officers as appropriate for the purposes of auditing
documents, processing receiving reports, and payments.; conducting
open market research and sole source small purchases for highly
specialized medical items with critical product requirements; and,
- Administrative Support - Serves as the first line of contact for
medical staff and customers in regard to procured items; develops
reports and spreadsheets, obtains, organizes, files and retrieves
reports for briefing and presentation purposes; performs a variety
of receptionist, timekeeping, record keeping and miscellaneous
duties in medical facility. - Performs other related duties as
assigned Work Schedule: Monday - Friday, 8:00am - 4:30pm
Recruitment & Relocation Incentives: Not authorized Financial
Disclosure Report: Not Required Requirements Conditions of
Employment You must be a U.S. Citizen to apply for this job
Selective Service Registration is required for males born after
12/31/1959 You may be required to serve a probationary period
Subject to background/security investigation Selected applicants
will be required to complete an online onboarding process
Participation in the seasonal influenza vaccination program is a
requirement for all Department of Veterans Affairs Health Care
Personnel (HCP) Participation in the Coronavirus Disease 2019
(COVID-19) vaccination program is a requirement for all Veterans
Health Administration Health Care Personnel (HCP) - See "Additional
Information" below for details. Qualifications To qualify for this
position, applicants must meet the following requirement:
SPECIALIZED EXPERIENCE: Requires at least one (1) full year of
specialized experience equivalent to the GS-5 level in the Federal
service that equipped you with the particular knowledge, skills,
and abilities to perform successfully the duties of a Purchasing
Agent, and that is typically in or related to the work of this
position. Specialized experience includes: experience performing
clerical or assistant duties in support of purchasing and
procurement; procuring supplies and services to meet the purchase,
rental, or lease needs of an organization; working with medical
staff to determine procurement needs and priorities; resolving a
variety of shipment, payment, or other discrepancies in support of
procurement programs and operations; purchasing various equipment,
supplies, and services through the use of a purchase card; and
assembling and/or summarizing information from files and documents
as required to create reports utilizing automated computerized
supply/inventory management systems and Microsoft Office software
programs such as MS Word and Excel. (Resume(s) must clearly support
the duties and experience required for this position. We will not
make assumptions regarding experience.) You will be rated on the
following Competencies as part of the assessment questionnaire for
this position: Customer Service (Clerical/Technical) Decision
Making Manages and Organizes Information Manages Resources
Reasoning (Clerical/Technical) Technical Competence IMPORTANT: A
full year of work is considered to be 35-40 hours of work per week.
All experience listed on your resume must include the month and
year start/end dates. Part-time experience will be credited on the
basis of time actually spent in appropriate activities. Applicants
wishing to receive credit for such experience must indicate clearly
the nature of their duties and responsibilities in each position
and the number of hours a week spent in such employment. Experience
refers to paid and unpaid experience, including volunteer work done
through National Service programs (e.g., Peace Corps, AmeriCorps)
and other organizations (e.g., professional; philanthropic;
religious; spiritual; community; student; social). Volunteer work
helps build critical competencies, knowledge, and skills and can
provide valuable training and experience that translates directly
to paid employment. You will receive credit for all qualifying
experience, including volunteer experience. For more information on
these qualification standards, please visit the United States
Office of Personnel Management's website at
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education There is no educational substitution at this grade level.
Additional Information Physical Requirements: Requires some
physical effort such as standing, sitting, walking, or bending.
There are no special physical demands. The work is performed in an
office setting involving everyday risks or discomforts. Normal
safety precautions are adequate. Receiving Service Credit for
Earning Annual (Vacation) Leave: Federal Employees earn annual
leave at a rate (4, 6 or 8 hours per pay period) which is based on
the number of years they have served as a federal employee.
Selected applicants may qualify for credit toward annual leave
accrual, based on prior work experience or military service
experience. This credited service can be used in determining the
rate at which they earn annual leave. Such credit must be requested
and approved prior to the appointment date and is not guaranteed.
Special Employment Consideration: VA encourages persons with
disabilities to apply, including those eligible for hiring under 5
CFR 213.3102(u), Schedule A, Appointment of persons with
disabilities (i.e., intellectual disabilities, severe physical
disabilities, or psychiatric disabilities), and/or disabled
veterans with a compensable service-connected disability of 30% or
more. For more information on how to apply using this appointment
authority via the Selective Placement Coordinator within the
office, contact the facility Human Resources Department at (785)
350-3111. The Interagency Career Transition Assistance Plan (ICTAP)
and Career Transition Assistance Plan (CTAP) provide eligible
displaced Federal competitive service employees with selection
priority over other candidates for competitive service vacancies.
To be qualified you must submit appropriate documentation and be
found well-qualified (have a final rating of 85 or more before any
Veterans preference points) for this vacancy. Information about
ICTAP and CTAP eligibility is on OPM's Career Transition Resources
website at
http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional
vacancies. Pursuant to VHA Directive 1193.01, VHA health care
personnel (HCP) are required to be fully vaccinated against
COVID-19 subject to such accommodations as required by law (i.e.,
medical, religious or pregnancy). VHA HCPs do not include remote
workers who only infrequently enter VHA locations. If selected, you
will be required to be fully vaccinated against COVID-19 and submit
documentation of proof of vaccination before your start date. The
agency will provide additional information regarding what
information or documentation will be needed and how you can request
a legally required accommodation from this requirement using the
reasonable accommodation process. If you are unable to apply online
or need to fax a document you do not have in electronic form, view
the following link for information regarding an Alternate
Application.
Keywords: Veterans Affairs, Veterans Health Administration, Topeka , Purchasing Agent, Sales , Topeka, Kansas
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